Stop spending hours making purchase orders manually
Refill analyzes your inventory, sales data, and supplier information to tell you exactly what to reorder, how much to buy, and who to buy it from — then creates the purchase order for you.
Trusted by ecommerce teams managing hundreds to thousands of SKUs
Trusted by growing ecommerce brands
The Problem
Sound familiar?
Growing ecommerce businesses hit the same wall. Spreadsheets break down. Buying decisions get harder. Stock problems become a daily fire to put out.
You keep running out of best sellers
Your fastest-moving products go out of stock before you notice. By the time a reorder is placed, sales are already lost and customers have moved on.
Slow movers tie up your cash
You order too much of the wrong products. Inventory that doesn't sell sits in your warehouse, tying up working capital that could be invested in things that actually move.
Building purchase orders takes hours
Every reorder means manually checking inventory, calculating quantities, comparing suppliers, and building a spreadsheet. It takes hours — and it still depends on someone's gut feeling.
Buying knowledge lives in one person
Your most experienced buyer knows what to order and from whom. But that knowledge isn't in a system — it's in their head. When they're unavailable, decisions stall.
The Solution
Your purchasing,
on autopilot
Refill connects your store, warehouse, and suppliers — then tells you exactly what to buy, how much to order, and who to buy it from. All you do is review and approve.
No more spreadsheets. No more guesswork. No more firefighting stock problems. Refill turns your purchasing data into clear decisions your whole team can act on.
- Stop running out of your best-selling products
- Buy less dead stock, free up working capital
- Build purchase orders in seconds, not hours
- Compare suppliers and always buy from the right one
- Scale without hiring more people to manage purchasing
- Make confident decisions backed by real data
Purchase Orders
Generate accurate purchase orders
in seconds, not hours
No more manually checking spreadsheets, calculating quantities, or copying data between systems. Refill tells you what to buy and builds the order for you.
Know what needs reordering.
Before it runs out.
Stop guessing. Refill continuously monitors your inventory levels and sales velocity, flagging products that need reordering before stock becomes a problem — then creates the purchase order for you.
- Automatically identifies which products are approaching a reorder point — before stock becomes a problem
- Calculates the right order quantity based on your sales velocity, lead time, and how much buffer you want
- Creates a complete purchase order in one click — no spreadsheet, no manual calculation, no copy-paste
- Approved orders flow directly to your warehouse — nothing falls through the cracks
All your products.
One clean view.
Your products live in your warehouse system, your store, and across a dozen supplier catalogs. Refill brings them together into one centralized view — automatically synced, deduplicated, and always up to date.
- The same product from different suppliers is automatically matched — no duplicate entries cluttering your catalog
- Supplier catalogs sync on a schedule — new products, price changes, and stock levels are always up to date
- See inventory from your warehouse, your store, and what's inbound from suppliers — all in one row
- Understand how every product is performing across all your channels without jumping between systems
| Product | SKU | Suppliers | Sales trend | |
|---|---|---|---|---|
| Whey Protein 2kg | WP-2KG | 3 | ↑ 12% | HOT |
| Pre-Workout 300g | PW-300 | 2 | ↑ 5% | OK |
| Creatine 500g | CR-500 | 4 | → 0% | OK |
| BCAA Blend 200g | BC-200 | 1 | ↓ 8% | COLD |
Spot demand shifts
before they become problems
Refill tracks how every product is selling and automatically surfaces products that are taking off, slowing down, or following seasonal patterns — so your buying decisions are always based on what's actually happening.
- See which products are gaining momentum — so you can stock up before demand outpaces supply
- Hot products are flagged automatically, slow movers are surfaced before they become a dead stock problem
- Seasonal demand patterns are detected automatically — so you're never caught off guard when a product spikes
- Product performance insights feed directly into reorder recommendations — fast movers get more stock, slow movers get less
Always buy from
the best supplier available
When you buy the same product from multiple suppliers, making the right call isn't always obvious. Refill shows you everything you need — stock, price, lead time, expiry — so you're never guessing.
- See stock availability, pricing, and lead times from every supplier — side by side, for every product
- Compare expiry dates before placing an order — avoid the costly mistake of buying stock that expires too soon
- Supplier currencies are normalized automatically — compare real costs across borders without a spreadsheet
- Pick the best supplier for each order with confidence — based on what you can actually buy today, not just a price list
How It Works
Three steps to
smarter purchasing
Refill is designed to fit into the way your business already works — not the other way around. Connect once, and let it run.
Connect your systems
Link your ecommerce store, warehouse, ERP, and suppliers. Refill syncs product data, inventory levels, sales history, and supplier catalogs — automatically, on a schedule you control.
Refill analyzes everything
Refill looks at what's selling, what's slowing down, what's running low, and which supplier has what you need. It understands your inventory the way your best buyer does — just without the manual effort.
Get clear buying recommendations
Refill tells you exactly what to reorder, how much to buy, and which supplier to use. Review the suggestions and create a complete purchase order in seconds. Approved orders go straight to your warehouse.
Integrations
Connect your entire
supply chain
Refill connects to supplier catalogs, warehouses, and ERP systems — ingesting data automatically so your team never has to download and re-upload files again.
XML Feeds
Ingest structured XML product feeds from suppliers automatically on your schedule — prices, stock, and product details always current.
CSV / Excel
Upload or schedule automatic ingestion of CSV and Excel supplier price lists — with configurable column mapping per supplier.
Warehouse Management
Publish approved Purchase Orders directly to your WMS. Inventory levels and inbound orders stay synchronized automatically.
ERP Systems
Connect Refill to your ERP system to synchronize Purchase Orders, product master data, and supplier information bidirectionally.
Supplier API
For suppliers with REST or SOAP APIs, Refill connects directly to pull real-time product data without relying on manual file exports.
More Connectors
New integrations are added continuously based on client needs. Contact us if your supplier or warehouse system is not listed yet.
FAQ
Questions we
get asked a lot
Don't see yours? Drop us a message and we'll get back to you.
Contact UsRefill analyzes your sales history, current inventory levels, supplier lead times, and safety stock rules to identify products approaching a reorder point. It calculates how much to buy based on how fast each product is selling and how long it takes to arrive — then surfaces a ready-to-review suggestion for each one.
Stop guessing
what to buy.
Let Refill help your team make smarter purchasing decisions using inventory, supplier, and sales data your business already has.